E-Manual Support - Administration

The User Interface

 

When the a user logs in as administrator the following menu appears:

 

TQC E-Manual Administration Screen

 

This menu allows you to update the manuals displayed in this software. Please note that there are some rules for updating the manuals, so read carefully from now on.

 

  • REPLACE ALL MANUALS
    This option will ask you to select a folder(in the CD-ROM or other hard disk folder) from where you will update the whole manuals files (Instructions follow - Option 1). The old manuals on the hard disk will be deleted.
  • ADD/REPLACE A SINGLE FILE
    This option will ask you to select a file(in the CD-ROM or other hard disk folder) from where you add a new manual or update an existing manual. You must select a folder to put it in (POLICY, PROCEDURES, FIM, etc.) (Instructions follow)
  • REMOVE A FILE
    This option allows you to delete a file from the MS folder. There are two ways to update the existing manuals and forms in this software. You may update the entire contents of the electronic manuals or update/add a specific manual. Both options are available through the Main Menu.
  • EXPORT LOG
    Every time an update is made an entry is created in a log file for maintenance reasons. You can export this file and send it via email with this button.
  • MAIN MENU
    This option takes you to the main menu of the application.

 

OPTION 1: UPDATE ALL MANUALS/FORMS

 

This option may delete all existing manuals and replace them, so please use carefully. The following are instructions are for the OFFICE:

In order for this option to work correctly, the office must send to the vessel a complete set of the manuals in PDF format set up in specific folders. The specific folders' structure can be found in the installation CD-ROM under the folder MS (MS folder included).

 

The following are instructions to the VESSEL:

When you receive the CD-ROM form the office you will need to enter it into the CD-ROM drive and start the Electronic Manual Software.

 

When in the Main Menu click on UPDATE ALL MANUALS.

 

Select the CD-ROM Folder named MS where the new set of manuals is located as seen in the following image:

TQC E-Manual Update All Folders.

Click on the OK button when done. You will be presented with the following screen. Click on it so see it at full size:

 

TQC E-Manual Copy All

 

In this screen you can see the source files in the first column and the destination files in the second column. You may select which files are to be imported in the third column. By default all files are selected for copying. In case the file already exists, you will see it with red font. The fourth column allows you to overwrite an existing file. By default when an existing file is found the overwrite option is set to Yes. If you do not wish to overwrite an existing file make sure that the option in the fourth column is unchecked. When you are satisfied with your options click on Copy files to begin the import procedure. Do not interrupt the procedure after it starts.

 

 

OPTION 2: ADD/REPLACE A SINGLE FILE

 

This option deletes the manual with the same name replaces it, so please use carefully. The following are instructions to the OFFICE:

In order for this option to work correctly, the office must send to the vessel a file or files of the manuals set up in specific folders in order for the vessel to know where to put them.The specific folders' structure can be found in the installation CD-ROM under the folder MS (MS folder included).

 

The following are instructions to the VESSEL:

When you receive the CD-ROM form the office you will need to enter it into the CD-ROM drive and start the Electronic Manual Software.

 

When in the Main Menu click on ADD/REPLACE A SINGLE FILE.

 

Select the file you wish to add/replace from the CD-ROM where the new/revised manual is located as seen in the following image:

 

TQC E-Manual Update Single File Select

 

When you click on the open button the following dialog will open. Select the folder you want the file to be copied onto. Old files with the same name will be overwritten In our case the PDF file is a Fleet Instructions Manual Section, so it will go in the \MS\FIM:\ folder.

 

TQC E-Manual Update Single Folders

 

 

Please bear in mind that the menus will be sorted alphabetically. If you want to place a file first in a menu use the - character before the filename( NOT THE _ ).

 

In addition of the above, you have the option of manually entering a file in the above mentioned structure by simply copying a file into the respective folder. For example, if you want to add a file to the Procedures manual, you have to locate the \MS\PROCEDURES\ folder in your hard disk (usually under C:\Program Files\TQC\Software Title) and copy the PDF file there.

 

Continue to Troubleshooting Instructions.